Accordingly, this Privacy Notice (“Privacy Notice”) is intended to inform you about Immigration Drafting Services Inc.’s privacy practices. It describes the types of personal information we collect, how we may use that information, with whom it may be shared and the measures taken to ensure its security.
In addition, we provide information on how to contact us to: (1) exercise your right to object to the processing of certain aspects of your personal information in accordance with applicable laws; (2) access, correct, or delete your personal information; and (3) ask any questions you may have about our privacy practices.
In most instances we are engaged directly by attorneys, law firms, or in-house legal departments of companies, which results in the processing of client or employee information at their request. Where we refer to “customer” below, it is in these circumstances where attorneys, law forms, corporations or other business groups have engaged us to act. You may at any time, if you prefer, address any concerns directly to the customer, where applicable.
PERSONAL INFORMATION WE COLLECT AND HOW WE USE IT
Immigration Drafting Services Inc. collects certain personal information about you and, if required, your family members and employer for the purposes of providing immigration consulting services to legal practitioners. We will not be able to provide the services requested if we are not provided with all relevant personal information. Below are set forth the purposes for which personal information is used and examples of the types of information that may be required. If you or our customer request additional services, such as visa extensions, permanent residency applications and changes in employment, we may be required to collect additional types of personal information to provide the requested services.
For purposes of providing customer services, including the applicable paralegal services, and/or immigration consulting services you and/or our customer request, Immigration Drafting Services Inc. collects and processes personal information such as name, address, telephone number, date of birth, marital status, passport number, employment history, educational background, tax status, employee number, job title and function, and expatriate status. Where required for the service, Immigration Drafting Services Inc. collects certain personal documents such as passport copies, educational documents, CVs, visa copies, birth certificates, and other documents.
We do not collect any personal information about you unless you voluntarily provide it to us either directly or through our customer. We obtain the personal information from a number of sources, such as through our online portals, our mobile website or applications, online questionnaires and forms you complete, and other information you provide directly to us or provide to us through our customer, including by email or in conversation with us or our customer. In addition, we may obtain personal information from third-party sources, such as former employers, educational institutions you attended, relocation companies, and your current or prospective employer. We use this information to provide immigration consulting and paralegal services, including analyzing, completing and processing immigration, visa and related filings and submissions to relevant government agencies, providing consultative evaluation as to eligibility to obtain immigration benefits, and assisting with relocation and other expatriate issues.
In many instances such as visa extensions, permanent residency, and other cases related to changes in employment, the services we provide require follow-up services. If such follow-up is required, the information we have collected previously is used to provide the additional related services for which we have been engaged.
We also use your personal information in other instances in connection with the services we provide. This use occurs only when there is a legitimate interest to do so that is not overridden by your data protection rights as required by law. Where we are engaged by our customer on your behalf, we process your personal information because it is in our legitimate interests to do so in order to fulfill our contract with our customer for client services.
In addition to providing you or our customer with our services on your behalf, we process personal information to comply with our legal and regulatory obligations including record-keeping requirements. For example, we may process personal information under “know your customer”, anti-money laundering regulations, anti-bribery regulations and professional regulations.
If you request information about our services directly, you may choose to provide personal information such as your name, address, email address and telephone number. We use your information to respond to your request.
OTHER USES OF INFORMATION
Where it is in our legitimate interests and not outweighed by your data protection rights, we use personal information we collect and process for customer and Immigration Drafting Services Inc. administration, compliance audits, compliance with Immigration Drafting Services Inc. policies and procedures, ensuring the security and integrity of our services and in ensuring that our IT systems function effectively.
In addition, we process your personal information with your consent, such as when we use your contact details to respond to a request or question by you, or where required by law.
SENSITIVE PERSONAL INFORMATION
Governments worldwide require the collection and processing of a wide variety of personal information from foreign nationals seeking to enter the country and obtain immigration benefits such as employment authorization or residency status. Governments require this information for reasons such as the protection of borders, health, sovereignty, national security, and the regulation of the local employment market. Certain categories of personal information may be considered “sensitive” and are subject to a higher level of data protection. These categories may include race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sex life or sexual orientation, physical or mental health or condition, data relating to offenses and/or criminal convictions, and biometric data, such as fingerprints, when used to uniquely identify you.
In the context of the services we provide, Immigration Drafting Services Inc. collects sensitive personal information when the submission of such data is necessary to comply with the legal obligations of the country in which you are seeking a visa or work permit. In addition, Immigration Drafting Services Inc. may need to inquire about certain sensitive information in order to provide consultative evaluation as to your eligibility to travel to or obtain an immigration benefit from a specific country. For instance, we may need to ask whether you have been previously convicted of any criminal offenses, have certain political affiliations, or other personal matters when the local applicable immigration laws would require such data for purposes of preparing an application or petition on your behalf or evaluating whether certain personal information would bar you from entering the country. In some instances, the laws of EU member states require that we process sensitive personal information for these purposes as permitted by the terms of the GDPR; on other occasions we will ask for your explicit consent to process this data.
INFORMATION WE COLLECT BY AUTOMATED MEANS
Information about Users’ computer hardware and software may be automatically collected by Immigration Drafting Services Inc. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Immigration Drafting Services Inc. website.
The Immigration Drafting Services Inc. website may use "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Immigration Drafting Services Inc. pages, or register with Immigration Drafting Services Inc. site or services, a cookie helps Immigration Drafting Services Inc. to recall your specific information on subsequent visits. When you return to the same Immigration Drafting Services Inc. website, the information you previously provided can be retrieved, so you can easily use the Immigration Drafting Services Inc. features that you customized.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Immigration Drafting Services Inc. services or websites you visit.
SHARING INFORMATION WITH THIRD PARTIES
We will not sell, share, transfer, rent, use, or distribute your information for purposes other than those disclosed here unless required by law or as authorized by you or our customer. We share the information you provide among our customer, your current or prospective employer or a third party as our customer instructs us, as appropriate or necessary in connection with the services. Where our services are retained by our customer on your behalf, we share your personal information as instructed by our customer to assist you in obtaining relocation services, and for any other purpose required to provide the services as permitted by applicable law.
In addition, as part of the immigration consulting and paralegal services we have been directed to provide, Immigration Drafting Services Inc. discloses personal information to government agencies, our customer, your former, current, or prospective employer and its related entities. In order to obtain immigration benefits on your or your employer’s behalf, we will disclose personal information to government agencies and immigration authorities.
We also share the information with certain service providers we have retained in connection with the services we provide, such as translators, education evaluation services, couriers, or other necessary entities. We take steps to require that service providers protect the information consistently with this Privacy Notice. These service providers are authorized to use the information only as necessary to perform services on our behalf or to comply with law or legal process. Where we have knowledge that a service provider processes your personal information in a manner contrary to this Privacy Notice, we will take reasonable steps to prevent or stop the processing. In addition, we will disclose information about you: (1) if we are required to do so by law or legal process, (2) to law enforcement authorities or other government officials, (3) to protect and defend the rights or property of Immigration Drafting Services Inc or when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss in connection with an investigation of suspected or actual illegal activity; or (4) if necessary to protect the vital interests of any person.
SECURITY OF YOUR PERSONAL INFORMATION
We seek to ensure that any personal information that we hold about you is accurate, complete, current and otherwise reliable based on data you or our customer provide in order to provide the immigration consulting and paralegal services. We seek to collect only that personal information that is adequate, relevant and not excessive for these purposes.
We maintain appropriate administrative, technical, organizational, and physical safeguards to protect against loss, misuse or unauthorized access, disclosure, alteration, or destruction of personal information.
We take steps to require that third parties who assist in our provision of services abide by all applicable privacy and data protection laws and prohibit them from using your information other than in connection with the services they have been engaged to provide.
We retain personal information for only as long as we need it to provide the services you our customer has requested, for our own administration and internal purposes, and for any periods that are mandated by law or otherwise agreed to with our customers, after which, we take steps to delete or anonymize the information.
When personal information is transmitted to other websites, it is protected through the use of encryption, such as the Secure Sockets Layer (SSL) protocol. We strive to take appropriate security measures to protect against unauthorized access to or alteration of your personal information. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) security, integrity, and privacy of any and all information and data exchanged between you and us through this Site cannot be guaranteed.
INFORMATION WE TRANSFER
Transfers required for the services
When we transfer your information to other countries, we will use, share and safeguard that information as described in this Privacy Notice. We transfer personal information to third countries where it is necessary to provide you the service you (or our customer) requested. For example, the Government requires certain personal information in order to review applications, screen foreign nationals, issue visas and other work authorization documents, etc. We also provide your personal information to local advisors, translators and other service providers where it is necessary to provide the service you requested.
External Data Storage Sites
We may store your data on servers provided by third party hosting vendors with whom we have contracted.
YOUR CHOICES AND RIGHTS
As set out above, Immigration Drafting Services Inc. may collect certain information about you in conjunction with providing immigration consulting and paralegal services. We will respect your decision if subsequently our customer informs us or, where you instruct us directly, you inform us that you wish to opt-out of personal information. If sensitive personal information is involved for the delivery of a new purpose we will only use your information if you actively communicate your consent to this processing to our customer or us, as applicable, when it is necessary to deliver requested service, or in accordance with the requirements of applicable laws. We will follow the identical procedure if we disclose personal information to third parties that are expected to process the personal information for their own independent purposes.
We also will assist our customer to provide you, or provide you directly, where appropriate, with access to your personal information and, as applicable, with the ability to review and correct inaccuracies, delete unnecessary personal information, and receive a copy of your personal information in a structured machine-readable format. We may, where applicable, use reasonable efforts to assist our customer in responding to a request to access, correct, delete or restrict processing of your personal information or, where required by law, to respond directly to such a request within a reasonable period of time. In the event that either you or our customer informs us in writing that you wish to opt-out of future processing of personal information we will respect your request.
To help protect your privacy and the security of your information, Immigration Drafting Services Inc. takes reasonable steps to verify your identity before granting access to information. Where we rely solely on your consent, you may withdraw it at any time. You may also object to processing that is based on our legitimate interests alone. In such instances, our business interests must be found to be compelling and to not jeopardize your individual rights before further processing may continue. To exercise these rights, please contact our customer or Immigration Drafting Services Inc., as applicable. If you have unresolved concerns, where provided by local law, you may have the right to complain to a data protection authority where you reside, where you work or where you believe there has been an infringement of data protection laws.
CHANGES TO THIS STATEMENT
Immigration Drafting Services Inc. welcomes questions or comments regarding this Statement of Privacy. If you believe that Immigration Drafting Services Inc. has not adhered to this Statement, please contact Immigration Drafting Services Inc. at: